This privacy notice contains information about the information collected, stored and otherwise processed about you and the reasons for the processing. It also tells you who Family Defence Law Ltd.  shares this information with, the security mechanisms Chambers has put in place to protect your information and how to contact us in the event you need further information.

Family Defence Law Ltd. collects, uses and is responsible for personal information about you. When we do this we are the ‘controller’ of this information for the purposes of the GDPR and the Data Protection Act 2018.

If you need to contact us about your information or the processing carried out you can use the contact details at the end of this document.

We collect some or all of the following personal information that you provide:

personal details
financial details
other personal information relevant to instructions to provide legal services
The same categories of information may also be obtained from third parties, such as experts, members of the public, witnesses, courts and other tribunals, suppliers of goods and services, investigators, government departments, regulators, public records and registers.

We may use your personal information for the following purposes:
i. to facilitate, promote and market the services of Family Defence Law Ltd

iii. to fulfil equality and diversity and other regulatory requirements,

iv. to procure goods and services,

v. to respond to requests for references

vii. to respond to potential complaints or make complaints

viii. to carry out anti-money laundering and terrorist financing checks

ix. as otherwise required or permitted by law.

Who we will share your personal information with?
It may be necessary to share your information with the following:

information processors, such as IT support staff, email providers, information storage providers
in the event of complaints, Sanjay Kohli who deal with complaints, the Legal aid agency and the Legal Ombudsman
other regulatory authorities
current, past or prospective employers or employees
legal professionals
experts and other witnesses
prosecution authorities
courts and tribunals
current, past or prospective employers
education and examining bodies
business associates, professional advisers and trade bodies,
we may also be required to disclose your information to the police or intelligence services, where required or permitted by law.

Sources of information

The personal information obtains may include information obtained from:

legal professionals
experts and other witnesses
prosecution authorities
courts and tribunals
other regulatory authorities
current, past or prospective employers
education and examining bodies
business associates, professional advisers and trade bodies,
the intended recipient, where you have asked Chambers to provide
data processors, such as IT support staff, email providers, data storage providers
This privacy notice is of general application and as such it is not possible to state whether it will be necessary to transfer your information out of the EEA in any particular case or for a reference. However, if you reside outside the EEA or your case or the role for which you require a reference involves persons or organisations or courts and tribunals outside the EEA then it may be necessary to transfer some of your information to that country outside of the EEA for that purpose. If you are in a country outside the EEA or if the instructions you provide come from outside the EEA then it is inevitable that information will be transferred to those countries. If this applies to you and you wish additional precautions to be taken in respect of your information please indicate this when providing initial instructions.

Some countries and organisations outside the EEA have been assessed by the European Commission and their information protection laws and procedures found to show adequate protection.  Most do not. If your information has to be transferred outside the EEA, then it may not have the same protections and you may not have the same rights as you would within the EEA.

We may transfer your personal information to the following which are located outside the European Economic Area (EEA):

cloud information storage services based in the USA who have agreed to comply with the EU-U.S. Privacy Shield, in order to enable me to store your information and/or backup copies of your information so that Chambers may access your information when they need to. The USA does not have the same information protection laws as the EU but the EU-U.S. Privacy Shield has been recognised by the European Commission as providing adequate protection. To obtain further details of that protection see https://ec.europa.eu/info/law/law-topic/information-protection/information-transfers-outside-eu/eu-us-privacy-shield_en.]
cloud information storage services based in Switzerland, in order to enable me to store your information and/or backup copies of your information so that Chambers may access your information when it needs to. Switzerland does not have the same information protection laws as the EU but has been recognised by the European Commission as providing adequate protection; see https://ec.europa.eu/info/law/law-topic/information-protection/information-transfers-outside-eu/adequacy-protection-personal-information-non-eu-countries_en.
If you would like any further information please use the contact details at the end of this document.

How long will we store your personal information?
We will normally store all your information:

until at least  after the expiry of any relevant limitation period, from This is because it may be needed for potential legal proceedings/ other period .
At this point any further retention will be reviewed and the information will be marked for deletion or marked for retention for a further period. The latter retention period is likely to occur only where the information is needed for legal proceedings, regulatory matters or active complaints. Deletion will be carried out as soon as reasonably practicable after the information is marked for deletion.
Equality and diversity data may be retained for  the same period in pseudonymised form for the purpose of research and statistics and complying with regulatory obligations in relation to the reporting of equality and diversity data.
Names and contact details held for marketing purposes will be stored indefinitely or until we become aware or are informed that the individual has ceased to be a potential client.
Consent
As explained above, we are relying on your explicit consent to process your information in categories (g) to (o) above. You provided this consent when you became a client of Family Defence Law Ltd.

You have the right to withdraw this consent at any time, but this will not affect the lawfulness of any processing activity carried out prior to you withdrawing your consent. However, where we also rely on other bases for processing your information, you may not be able to prevent processing of your information.

If there is an issue with the processing of your information, please contact us using the contact details below.

Your Rights
Under the GDPR, you have a number of rights that you can exercise in certain circumstances. These are free of charge. In summary, you may have the right to:

Ask for access to your personal information and other supplementary information;
Ask for correction of mistakes in your information or to complete missing information we hold on you;
Ask for your personal information to be erased, in certain circumstances;
Receive a copy of the personal information you have provided to us or have this information sent to a third party. This will be provided to you or the third party in a structured, commonly used and machine-readable format, e.g. a Word file;
Object at any time to processing of your personal information for direct marketing;
Object in certain other situations to the continued processing of your personal information;
Restrict the processing of your personal information in certain circumstances;

If you want more information about your rights under the GDPR please see the Guidance from the Information Commissioners Office on Individual’s rights under the GDPR.

If you want to exercise any of these rights, please:

Use the contact details at the end of this document;
Chambers may need to ask you to provide other information so that you can be identified;
Please provide a contact address so that you can be contacted to request further information to verify your identity;
Provide proof of your identity and address;
State the right or rights that you wish to exercise.
We will respond to you within one month from when it receives your request.

How to make a complaint?
The GDPR also gives you the right to lodge a complaint with the Information Commissioners’ Office if you are in the UK, or with the supervisory authority of the Member State where you work, normally live or where the alleged infringement of information protection laws occurred. The Information Commissioner’s Office can be contacted at http://ico.org.uk/concerns/.

Future Processing

We do not intend to process your personal information except for the reasons stated within this privacy notice.

Changes to this privacy notice
This privacy notice was published on 25/05/2018.

We will continually reviews our privacy practices and may change this policy from time to time.

Contact Details
If you have any questions about this privacy notice or the information we hold about you, please contact us using the contact details below.

The best way to contact us is to write to us:

Sanjay Kohli

Family Defence Law Ltd

12 Crowndale Road, London NW1 1TT.